Purchasing

Purchasing software that gives operations control

Argos PO (purchase order) software decides what to buy from live inventory, puts vendor prices and approvals in front of the buyer, and receives the goods onto the shelf from the same live stock record.

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The problem

Buying from an accounting system tells you what was paid, not what is on the shelf, so buyers reorder from spreadsheets and guesswork.

With Argos

Argos runs the buy from live stock: reorder suggestions, approvals, vendor prices and receipts that land goods on the shelf with their cost. Your accounting system pays the supplier invoice.

Everything a buyer needs on one record

Argos purchase orders start from a requisition, a reorder suggestion or a sales order.

Purchase Requisitions and Purchase Orders

Requisition, approve and issue purchase orders

Enter purchase requisitions, split their lines across vendors and pull them onto purchase orders. When approval is required, an order with no approver, or one over the approver's limit, goes on hold. Buyers work requisitions, orders and receipts from one management screen and print the purchase order for the vendor.

Enter requisitions and split their lines across vendors, with candidate vendors and costs from the vendor cross reference
Pull open requisition lines onto a purchase order, automatically for its vendor or by hand
Record who approved each requisition and purchase order and, where approval is required, hold an order whose approver is missing or over their limit

Reorder and Purchase Order Generation

Turn reorder suggestions into purchase orders

Select items, lots or vendor cross-references by criteria, preview what each needs against on-hand and available stock, adjust the lines and create the purchase requisitions or purchase orders in one step.

Vendor Costs and Delivery Performance

Compare vendor prices, fees and delivery performance

See a vendor's quantity price breaks and the last received cost while you buy, apply mandated fees and record rebates on purchase order lines, and compare vendors on price and delivery.

Requisitions and Drop-Ship Orders from Sales Orders

Raise requisitions and drop-ship purchase orders from sales orders

Turn the lines on a sales order into a purchase requisition without retyping them, and create purchase orders for drop-ship lines in a batch.

What the Argos PO module does

Each point is traced to the software and links to the capability behind it.

Pull open requisition lines onto a purchase order, automatically for its vendor or by hand
Purchase Requisitions and Purchase Orders
Preview reorder suggestions with on-hand, available and suggested quantities, then create requisitions or purchase orders in one step
Reorder and Purchase Order Generation
Look up a vendor's quantity price breaks and the last received cost for an item while purchasing
Vendor Costs and Delivery Performance
Generate drop-ship purchase orders in a batch from filtered sales orders
Requisitions and Drop-Ship Orders from Sales Orders

Buy from preferred vendors at known costs

Link each item to its vendors' part numbers and rank the preferred vendors for it. When a requisition is entered, its lines can be split across vendors with candidate vendors and costs from that cross reference.

Compare vendor prices for the same items, report on each vendor's performance, and project the cash needed to pay for open purchase orders and receipts.

Item cross references and substitutes

Two colleagues reviewing printouts at a desk

Receive onto the shelf, on the same stock record

Your team handles every receipt in one web screen, from planning through completion, so purchased goods land in live inventory as soon as they arrive. Buyers see vendor price breaks and the last received cost for each item while they buy.

Argos owns the buy up to goods on the shelf. From the supplier invoice onward, your accounting system takes over.

Receiving and shipping

A receiver checking an inbound pallet with a handheld scanner

Argos purchasing questions

Straight answers, drawn from what the software does today.

What is the Argos PO module?

It is the Argos purchase order module. Buyers enter requisitions, pull them onto purchase orders, and work requisitions, orders and receipts from one management screen, with purchase order forms and status reports.

Can Argos suggest what to reorder?

Yes. Select items, lots or vendor cross references by criteria, preview what each needs against on-hand and available stock, adjust the lines and create the requisitions or purchase orders in one step.

Can purchase orders require approval?

Yes. Argos records who approved each requisition and purchase order and, where approval is required, puts an order on hold when its approver is missing or over their limit.

Can a sales order create a purchase order?

Yes. The lines on a sales order become a purchase requisition without retyping them, and drop-ship purchase orders are generated in a batch from filtered sales orders.

Do you work with my accounting software?

Argos gives your buyers control: what to buy, from whom, at what cost, and what arrived, all from live inventory. Your accounting system keeps paying the supplier invoices.

Related areas

See Argos purchasing in action

Walk through a purchase from requisition to receipt with the Argos team.

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